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YOU GOT MAIL SOUNDSET FOR OUTLOOK MAC HOW TO
YOU GOT MAIL SOUNDSET FOR OUTLOOK MAC MANUAL
YOU GOT MAIL SOUNDSET FOR OUTLOOK MAC CODE

This keeps you from having a box of mail that keeps getting larger, and helps you become more efficient and productive in Outlook. Microsoft suggests making mail handling more efficient by using the Four D’s of mail handling whenever you read a message.

Mark mail from a certain mail domain for follow up.

Automatically assign a category based on mail sender address.

Move mail that has you in the Cc box to a certain folder.

Automatically move an email to a folder if it has a certain word in the subject line.

Play a sound when messages from a certain sender come in.

Here are a few common rules you can set up:

YOU GOT MAIL SOUNDSET FOR OUTLOOK MAC MANUAL

Rules can save you from multiple manual tasks and keep you from having to watch your email inbox all day for an important message. You can have mail automatically moved to a specific folder when it comes in, setup automatic forwards or autoresponders, and much more. Mail rules can make Outlook into an automated mail assistant for you. This allows you to instantly recognize a particular type of message because it will be highlighted with the designated color.

YOU GOT MAIL SOUNDSET FOR OUTLOOK MAC CODE

by department, client, colleague, etc.).Ĭategories: Categories allow you to color code different types of mail (i.e. These folders can then be used to store different types of mail (i.e. Taking the time to set up folders or categories can allow you to put mail sorting automations in using rules and make it easy to spot a certain type of message immediately.įolders: You can right-click on any folder in your mail panel and then click to add a new folder.

When all messages are sitting in a single folder, it makes it much harder to find one “that came in last week” that you need urgently. Organize Your Mail Using Folders & Categories This can save you tons of time trying to identify your most important messages, since Outlook will separate them for you. You then move your important messages to Focused, so the system understands which are most important to you. You can turn it on by going to the View tab in Outlook and clicking “Show Focused Inbox”. Using focused inbox in Outlook allows you to separate your inbox into two separate tabs – Focused and Other. Trying to sort out spam or less urgent emails from the important ones is not only time-consuming, it can also cause users to miss important messages that are sandwiched between advertisements and spam. Use Focused Inbox to Automatically Sort Out Important Messages If you’ve been looking for ways to make email less of a drag on your time and more efficient, we’ve got several tips below to help.

YOU GOT MAIL SOUNDSET FOR OUTLOOK MAC HOW TO

Outlook in Microsoft 365 gives users many tools to improve the way they handle email to boost productivity, but you have to know how to use them to get their full benefit. Messages get buried and users spend hours trying to sort relevant and important information from less important. When email isn’t handled very efficiently, people end up with all messages coming into one overloaded inbox that only seems to get bigger each week. The average person spends 28% of their work week reading, writing, and replying to emails (and searching through them!). Email is one of the most time-consuming activities that people do daily, no matter what type of business they’re in.